What is the return on investment?
Many food companies manage their quality control with Excel files and edit their analysis certificates on Word documents.
If at the beginning, the system D meets the needs of first necessity, it quickly shows its limits. In the long run, a solution that is supposed to be economical becomes a source of time loss and a significant loss of profit.
Using a real computer tool dedicated to quality control management can save you 30 hours per month and be extremely profitable.
What problems?
Technical data sheets, specification sheets and control plans
Ordering, monitoring of analyses and recording of external reports
Validation and Edition of Certificates of Analysis
What are CIKLab R.O.I. and gain?
Technical data sheets, specification sheets and control plans
Ordering, monitoring of analyses and recording of external reports
Validation and Edition of Certificates of Analysis
Gain with CIKLab?
CIKLab R.O.I.?
Who is CIKLab for?
CIKLab is an online quality control software dedicated to small and medium-sized food companies (food supplements, ingredients, processors). It is mainly adapted to companies that have a wide range of products and perform many control analyses, either internally or externally. CIKLab can be adapted to organizations of any size and generally we find quality teams with 3 users. In this case, CIKLab often replaces an internal tool developed with different Excel files.
Companies that decide to use CIKLab:
- Manage more than 150 product references
- Control at least 40 batches per month
- Carry out an average of 5 controls/batch
- Outsource about 60 analyses/month
- Work with 3 subcontracted laboratories
What problems?
First of all, quality control managers are looking for a simple solution to organize their control plans and monitor the quality of their products. If Excel is sufficient at the beginning, it quickly becomes tedious to update.
Updating specification sheets and editing certificates of analysis with Word files is very labor intensive. The double entry of results creates a significant risk of error. They spend too much time ordering and tracking their analyses at different laboratories. They also waste too much energy saving reports in folder trees and results in multiple Excel files.
Finally, since the information is not centralized, it is difficult for them to make the most of their analytical assets to adjust their control plans and optimize their analysis budget.
If maintaining a system for managing control plans and monitoring analyses in Excel and Word does not cost anything, it is quite simple to estimate the amount of time that you lose.
Technical data sheets, specification sheets and control plans
Updating quality documentation (control plans, specification sheets, technical sheets) in Word and Excel is time consuming (version tracking, file management). Each control plan is reviewed annually in terms of specifications and frequency of control, notably by studying the historical results.
- On average time, 60 minutes are spent each year per product!
As soon as a control plan is modified, the data sheet and the related certificate of analysis must also be adapted. The review of each reference must generate an additional version that can be modified, validated and recorded (5 min/reference).
- For 150 product references, it is at least: 10h/month
Ordering, monitoring of analyses and recording of external reports
The creation of analysis order forms and identification labels takes about 5 minutes per laboratory = 15 minutes per batch.
- For 40 controlled batches: 10h/month.
Recording and retrieving the control reports is also very time consuming. Saving a document in the right sub-folder and renaming it to find it easily = 2 minutes per document.
- For 5 reports per batch: 6h/month
Validation and Edition of Certificates of Analysis
Review of results, validation, editing, signing and recording of certificates of analysis = 15 min/batch
- For 40 batches: 10h/month
Without adapted software, we can estimate that the quality control document management represents more than 36 hours/month.
What are CIKLab R.O.I. and gain?
With CIKLab, all the organization and planning of the quality control is automatic, therefore easier and faster.
Technical data sheets, specification sheets and control plans
The creation of product sheets and the updating of documentation (control plans and specifications) is automated. You spend only 5 minutes on average per reference:
- 1h/month.
Ordering, monitoring of analyses and recording of external reports
The edition of the analysis order forms is automated and does not require more than 2 minutes/batch:
- 1h20/month.
Also, saving documents directly in CIKLab takes less than 30 seconds per document:
- 1h40/month.
Validation and Edition of Certificates of Analysis
Thanks to CIKLab, the validation of the batches, the edition and the signature of the certificates of analysis = 2 minutes:
- 1h20/month
|
Pack Office |
CIKlab |
|
| Creation of control plans, specifications and record modifications |
10h |
1h |
|
Creation of analysis order forms + sample shipping labels |
10h |
1h20 |
|
Recording of analysis reports |
6h |
1h40 |
|
Edition, validation and signature of certificates of analysis |
10h |
1h20 |
|
Total |
36h |
5h20 |
Automating your quality control process with CIKLab allows you to spend less than 6 hours per month on your control plans and analyses, instead of 36 hours with a manual system.
Gain with CIKLab?
Using CIKLab to manage control plans, order analyses and issue certificates of conformity is a guarantee of security and peace of mind.
CIKLab allows you to gain:
> 30 h/month, or 900€* minimum.
CIKLab R.O.I.?
With a 255€/month offer (Offre Essentiel for 3 users), CIKLab saves you time and finances itself.
Monthly R.O.I.: > 100% [(900-255)/255]
*Calculations based on a gross hourly rate of 30€/h
